Responsibilities

MAJOR RESPONSIBILITIES
• Provides administrative support to the COO & General Counsel including scheduling and coordinating meetings both internally and with other partners.
• Draft, edit, proofread and/or summarize high-level documents and reports to be reviewed by SSUSA executives.
• Organizes, maintains schedule, and advises COO and GC on various commitments.
• Handles incoming and outgoing correspondence between SSUSA executives and external partners, consultants, and executive assistants, especially email correspondence.
• Coordinates travel schedules and arranges reservations as needed; handles all changes to reservations, creates itineraries and other helpful documentation for ease of travel.
• Designs and maintains paper and electronic file management systems; provides database support.
• Performs general office tasks such as word processing, copying, and scanning, returning phone calls, sorting mail, faxes and deliveries in a timely manner. Schedules conference rooms and prepares for meetings.
• Creates and edits excel worksheets. Reconciles expense reports and receipts.
• Arranges and assists Special Assistant to the CEO with occasional social and general office events such as luncheons, birthdays, office parties, etc., group excursions, planning days and retreats.
• Efficiently manages and prioritizes multiple critical tasks.
• Handles phone calls as requested. Attends meetings with the COO and GC as requested.
• Handles special projects as requested.
• Assists with other administrative tasks as deemed necessary.